Privacy & Security Policy

We appreciate your visit to our website and your interest in our services. Below you will find the policy that applies to information that we collect and use on this website.
 
This policy does not apply to information that we may collect about you from other sources.  Our company and our web servers and storage appliances are located in the continental United States.  As such, our information collection and use practices are governed by the laws of the United States, and we strive to conform to those laws, not the laws of foreign jurisdictions, which may provide for different or more protections than those offered under U.S. law.

Collection and Use of Personally Identifiable Data
You can visit our without revealing any personally identifiable data.  However, we do collect personally identifiable data from you online in features of our website including name, address, and telephone number.  This information is requested when you: (i) establish a voter account in “My Voter Account”; (ii) join one of our mailing lists; (iii) complete a Volunteer Profile; (iv) send us an email using the Ask Us contact form; and (v) send us a question or comment using the Voter Help Desk.  Information you submit is used to respond to your request, to provide you with our products and services, and for our business purposes.  We will share your information if we believe we are required by law to do so, to cooperate with legal investigations, or to protect our Site, our organization, or your safety and the safety of other website visitors.

RAVA Service
Our primary service is to provide an online, dynamically created Registration and Absentee Voting Application (RAVA). With RAVA, a website visitor can generate a valid Federal Post Card Application form that can be used for UOCAVA eligible voters. To function as intended, our software requires users to send various pieces of personal data over the Internet and through our software and servers. Because of the highly sensitive nature of this data, we take a number of precautions, including the following:

  • We do not track or archive Social Security Numbers, State Drivers License Numbers, State Issued Identification Card Numbers or complete birth dates when they are submitted as part of your use of the RAVA service.  
  • During a registration session, personally identifiable data is stored only long enough to dynamically generate a completed Registration/Ballot Request form PDF file.
  • PDF files are generated dynamically and are immediately deleted from our servers. By the time you receive your Registration/Ballot Request form through direct download, the data has been removed from temporary file space.

Mailing List Subscriptions
We offer a number of mailing list subscriptions for users to stay informed about voting issues. When sign up for a mailing list, subscribers give us permission to contact them via email at our discretion and to store their full name, email address, current country of residence, and voting state. Storage of this personally identifiable data is separate from all other services. At anytime, mailing list subscribers can immediately unsubscribe by using the Unsubscribe tool.
 
Donor Credit Card Information
We use a third party service to process all credit card and electronic check donations made to our organization. We do not store credit card information on any of our servers.

Cookies and Non-Personal Information 
Cookies are files that are placed on the hard drive of your computer to identify your computer and your preferences when visiting websites. With the help of cookies, your experience at a website can be more useful and more convenient.  Certain of our features require that you enable cookies on your computer, including RAVA and the Election Official Directory (EOD). We require that you enable cookies before using those services, because cookies are necessary to manage your secure session and protect the security of the information you provide us. Without cookies enabled, neither RAVA nor the EOD are accessible. You may, however, use any other section of the website without having cookies enabled in your browser.
 
For quality and statistical purposes we store and tracks non-personally identifiable information. We use this data in aggregate form and has no way of connecting statistical data with actual users of the system. We will track, for example, how many visitors have completed a  Registration/Ballot Request form for each particular state. All actual users of the system remain completely anonymous. By not tracking personally identifiable data, we can better ensure the safety and security of all of our users world-wide.

Data Security Measures 
When collecting sensitive personally identifiable information such as full name, address, and social security number, we use an encrypted connection using 128/256 bit Secure Socket Layer (SSL) encryption technology. This is the same technology used by all major bank and credit card companies to insure privacy while doing business over the Internet. Without this protection, private communications between a user's computer and our web servers could be compromised since unencrypted data travels in plain text over the Internet.
 
Links to Other Websites
Our site may contains links to other websites. We cannot be responsible for the content of these websites and have no control over how these sites treat your personal information or whether they follow applicable privacy laws.
 
Contacting Us
If you have suggestions, comments or questions regarding this privacy and security policy, please contact:

U.S. Vote Foundation
4786 N. Williamsburg Blvd
Arlington, VA 22207-2836 USA
Tel +1 202 470 2480
 
© 2017 U.S. Vote Foundation. All Rights Reserved.